Calendar integration links a meeting bot platform to a calendar, such as Google Calendar or Microsoft Outlook.
Bots then find upcoming meetings and read their join links.
They join by your rules, so no one has to invite a bot to every call.
How calendar integration works
One connection, then four steps that repeat on their own.
When events are moved or cancelled, the scheduled bots update automatically.
Rules decide which meetings get a bot.
MeetStream gives you these controls: schedule or unschedule each event, plus a toggle for recurring series.
You can override the bot settings on a single event, and a repeat booking on the same meeting is caught for you.
An auto-schedule mode covers every meeting that carries a link.
Why calendar integration matters
It makes capture the default, rather than a step someone has to remember.
For end users the difference is simple. Notes arrive after every call.
Key capabilities to look for
Check for these calendar features when you compare platforms:
- Works with Google Calendar and Microsoft Outlook accounts
- Join links picked up on all the major platforms
- Books ahead, including recurring meeting series
- Rules and per-meeting overrides for what gets recorded
- Handles reschedules, cancellations and last-minute meetings
Consent and privacy
When bots join on their own, consent matters more. Good systems show the bot in the participant list and tell attendees.
Hosts can remove the bot, and users can rule out sensitive meetings. The integration reads calendar data.
So check which event fields are stored and how they are kept safe.
Calendar integration in practice
MeetStream's calendar integration API books bots from connected calendars on its own.
Meetings on Zoom, Google Meet and Microsoft Teams get captured with no one pasting links.
Bots can be booked up to three months ahead. Recordings, transcripts and webhook events flow through the same API.
That holds for bots you launch by hand too. Setup steps are in the MeetStream docs.
See the meeting bot API page to go deeper.
Frequently asked questions
Which calendars can meeting bots integrate with?
Google Calendar and Microsoft Outlook cover most business users. Providers usually support both through OAuth.
Once connected, any event with a supported meeting link can trigger a bot.
Can users control which meetings the bot joins?
Yes. Common controls include filters such as external-only or by organizer. There are also per-event toggles, and lists that skip sensitive meetings.
Hosts can also remove a bot from a live call at any time.
What happens when a meeting is rescheduled or cancelled?
The integration listens for calendar changes and updates the booked bots.
A moved meeting moves the join time, and a cancelled one drops the bot.
This sync is what makes calendar-driven capture work in practice.
Put the vocabulary to work
One API to join, record, stream, and transcribe meetings on Zoom, Google Meet, and Microsoft Teams.